What Kinds of Workplace Accommodations Are Available?

There are millions of possible accommodations. If you know something works for you, ask for it. If it's effective at addressing a barrier related to your disability, it can be an accommodation. This article provides examples organized by type; but remember, this is not even close to an exhaustive list.

The specific accommodations you need will depend on your disability, your job requirements, and your work environment. How something gets done can change with accommodations, as long as the required result is still accomplished.

Assistive Technology

Technology that helps you perform tasks that would otherwise be difficult or impossible:

• Screen reader software: Converts text to speech for employees who are blind or have low vision
• Screen magnification software: Enlarges on-screen content for employees with low vision
• Dictation/voice recognition software: Converts speech to text for employees who have difficulty typing
• Text-to-speech software: Reads documents aloud for employees with reading difficulties or visual impairments
• Closed captioning: Provides text display of audio content for employees who are deaf or hard of hearing
• Assistive listening devices: Amplifies sound for employees with hearing loss
• AAC (Augmentative and Alternative Communication) devices: Assists employees with speech difficulties
• Note-taking software or apps: Helps organize and capture information for employees with cognitive or memory challenges

Schedule Modifications

Changes to when or how long you work:

• Flexible start and end times: Working 10-6 or 7-3 instead of standard 9-5 to accommodate medication schedules, medical appointments, or peak functioning times
• Modified break schedule: More frequent or longer breaks to manage fatigue, take medication, or use medical equipment
• Part-time work: Reduced hours when full-time work isn't feasible
• Compressed workweek: Working longer days fewer days per week
• Structured schedule: Consistent, predictable hours for employees who function better with routine
• Task timing flexibility: Completing certain types of tasks at specific times of day when you function best

Workspace Modifications

Changes to your physical work environment:

• Remote work: Working from home full-time or on certain days
• Private or quieter workspace: An office, higher cubicle walls, or location away from high-traffic areas
• Adjusted lighting: Different bulbs, adjustable task lighting, reduced overhead lighting, or a workspace away from windows
• Reduced environmental triggers: Minimizing sounds, smells, or visual distractions that exacerbate symptoms
• Accessible parking: Closer parking space for employees with mobility impairments

Equipment Modifications

Changes to the physical tools you use:

• Ergonomic equipment: Chairs, keyboards, mice, and other equipment designed to reduce strain
• Adjustable sit-stand desk: Allows alternating between sitting and standing
• Anti-fatigue mat: Cushioned mat for employees who stand
• Headset: Hands-free phone use
• Light alert devices: Visual alerts for employees who are deaf or hard of hearing
• Larger monitors or multiple screens: Easier viewing for employees with vision impairments or who need to reference multiple documents

Job Restructuring

Changes to job duties or how tasks are performed:

• Redistributing marginal job functions: Having non-essential duties performed by others (essential functions cannot be eliminated)
• Modifying how a task is performed: Using a different method to achieve the same result
• Providing checklists or written instructions: Step-by-step guidance for complex tasks
• Redistributing task types: Grouping similar tasks together or separating tasks that require different types of focus

Communication Modifications

Changes to how information is communicated:

• Written instructions: Directions provided via email or document rather than verbally
• Recorded instructions: Audio recordings of directions that can be replayed
• Sign language interpreters: For meetings, training, and other work events
• Written feedback: Performance feedback provided in writing rather than or in addition to verbal
• Modified communication style from supervisor: More direct communication, more frequent check-ins, or different feedback methods

Policy Modifications

Exceptions to standard workplace policies:

• Flexible attendance policy: Modified expectations for employees whose conditions cause unpredictable absences
• Food or drinks at workstation: For employees who need to eat frequently or stay hydrated
• Service animal permission: Allowing service animals in the workplace
• Dress code modifications: Exceptions for medical devices, sensory sensitivities, or other disability-related needs
• Modified leave policies: Additional unpaid leave beyond standard policy

Task Organization Supports

Tools and systems to help manage work:

• Electronic organizers and calendars: Digital tools for scheduling and task management
• Reminder systems: Alarms, notifications, or prompts for deadlines and meetings
• Visual timers: Tools that show time passing visually
• Project management software: Tools to break down projects into manageable steps

Supervisory Modifications

Changes to how you're managed:

• More frequent feedback and check-ins: Regular guidance rather than waiting for formal reviews
• More direct communication: Clear, explicit instructions rather than implied expectations
• Written priorities: Clear documentation of what tasks take priority

How to Identify What You Need

If you're not sure what accommodations would help, start by identifying your barriers. Ask yourself:

When do I struggle to complete tasks due to my disability?

What environments or situations exacerbate my symptoms?

When do I excel? What's different about those situations?

What technology, environments, or communication methods work best for me?

Compare situations where you succeed with situations where you struggle. The differences often point to the accommodations you need. The solution lies in bridging that gap; not in changing yourself, but in changing the environment.

Resources for Finding Accommodations

The Job Accommodation Network(definition available) (JAN) is a free resource that provides personalized accommodation solutions. You can search their database by disability or by limitation, or speak with a consultant who can help identify accommodations for your specific situation. Visit askjan.org or call 1-800-526-7234.

Next Steps

Continue learning about the accommodation process:

Examples of Accommodations by Disability Type: See accommodations organized by condition

How Do I Request Accommodations at Work?: Practical steps to make your request

Can My Employer Deny My Accommodation Request?: Know when denial is and isn't legitimate

What Is 'Undue Hardship' and When Can Employers Claim It?: Understand the limits of this employer defense

• Disclaimer: This article provides general information about types of workplace accommodations and is not intended as legal advice. Whether a specific accommodation is reasonable depends on individual circumstances, job requirements, and employer resources. If you have questions about your specific situation, consult with a qualified employment attorney or the Job Accommodation Network (JAN).